How to write a competitive tender
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Tendering begins with a healthy appreciation of the concept and practice of outsourcing.
A successful tender is one that not only wins the job, but also ensures that the project offered in the tender is followed through to a successful conclusion.
Some ideas to use competitive tendering cleverly:
Three questions to ask your organisation:
- Are you using your existing and available resources (including people) as well and as effectively as possible?
- What are you doing with what you’ve got, what you know and who you are?
- What can you offer or do that is different, better and of greater value than any other service-provider?
If you know the answers to these questions, you are well positioned to use competitive tendering cleverly
Tendering is a core business activity and growth strategy. It should be a natural follow-on from your strategic and business plans.
Don’t flinch at the prospect of competitive tendering. The business of winning opportunities and contracts has always been competitive in that there has never been possible for every offer to be accepted: if your organisation has won a tender, others have to go without or with less.
Separate the tender project from the tender document. Tendering begins by carefully reading the tender brief and continues with sound and appropriate project planning, costing, budgeting and scheduling. Only then do you start to think about completing the tender document.
Common concerns about Competitive Tendering
Task List for Preparing a Competitive Tender
Section 1 What’s it all about?
Chapter 1 What is a tender?
Chapter 2 Key perspectives
Chapter 3 Skills involved in tendering
Chapter 4 Locating tendering opportunities
Section 2 The Tender Brief
Chapter 5 Reading and writing a Tender brief
Chapter 6 To proceed or not to proceed
Section 3 The Tender Project
Chapter 7 Organisational analysis
Chapter 8 Tender project development
Chapter 9 Costing, budgeting and scheduling
Chapter 10 Monitoring, reviewing, evaluating
Chapter 11 Multi-project management and monitoring system
Chapter 12 Tender project management
Section 4 The Tender Document
Chapter 13 Writing the tender document
Chapter 14 Lodging the tender document
Chapter 15 Selection/assessment process
Chapter 16 Negotiation with the tender caller
Section 5 Implementing the Tender Project
Chapter 17 Project management
Chapter 18 Post-project review of your organisation